6 Steps for Better Time Management

Time is one of the most valuable resources in any business. And just like any other aspect of your company, it needs to be managed wisely.

Good time management skills can not only increase productivity and quality of work, but they can also decrease stress levels, improve work-life balance and lead to happier employees.

Let’s take a look at six ways in which you can improve your time-management skills so that you can get the most out of your work day.

1. Set Goals and Priorities

The first step to good time management is to know what you want to achieve with your time.

Setting goals and priorities will help you to focus your attention on the tasks that are most important to you.

There are several prioritisation methodologies that you can use, such as the Eisenhower Matrix or the Urgent/Important principle.

The Eisenhower Matrix is a tool that helps you to visualise your tasks in terms according to the Urgent/Important principle.

The Urgent/Important principle is a similar method that balances urgency against importance since business owners often confuse the two. This helps to ensure that you don’t get swept away by less important tasks simply because they feel more urgent, allowing you to dedicate time working towards your goals.

2. Time Blocking

Time blocking is a time management technique that involves setting aside specific periods of time to work on certain tasks.

This can be an effective way to increase focus and productivity since it allows you to dedicate all of your attention to a single task.

It can also help to prevent distractions since you will know that you have a specific period of time set aside to work on a task and can plan accordingly.

This method is great for when you’re feeling overwhelmed and simply don’t know where to start. It allows you to break down your work into manageable chunks and can help to increase motivation.

Here at Brooks, we plan out our weeks using Google Calendar. You can colour code your tasks to differentiate between them and plus it looks pretty. You can also share your calendar with your team members and it integrates with lots of other apps.

3. Delegate and Outsource

One of the most important time management skills you can learn is delegation.

In order to be an effective leader, it’s important to recognise when you need to delegate tasks to others. This can help to take some of the pressure off of you and free up your time so that you can focus on more important tasks.

It’s also important to know when to outsource tasks. This is especially true for tasks that are outside of your area of expertise or that would take up too much of your time.

Outsourcing can be a great way to get things done more efficiently and can help you to focus on your core competencies.

4. Don’t Multitask

Multitasking is essentially the opposite of time-blocking.

When you multitask, you’re trying to do two or more things at the same time. This can lead to decreased productivity and quality of work since your brain isn’t able to focus on more than one thing at a time.

In order to be productive, it’s important to focus your attention on one task at a time. This will help you to avoid distractions and to complete tasks more quickly.

5. Take Breaks

It’s important to take breaks throughout the day in order to maintain a healthy work-life balance.

Allowing yourself time to rest and relax will help to improve your focus and concentration when you return to work.

You can take breaks in a few different ways, such as taking a walk, listening to music, or reading. It’s important to find what works best for you so that you can make the most of your break time. Scrolling through your phone doesn’t count as a break – get away from the screen!

6. Set SMART Goals

Last but not least, it’s important to set SMART goals.

SMART is an acronym that stands for Specific, Measurable, Achievable, Realistic, and Time-bound.

Setting SMART goals will help to ensure that your goals are clear and attainable. This will make it easier to create a plan of action and stay on track.

Summary

By following these six steps, you can start to improve your time management skills and get the most out of your day.

Time management is a crucial skill for any business owner, and can help to increase productivity, focus, and motivation. When you work on your time management skills, you will be sure to see positive changes in your business, and probably your personal life, too.

If you’re feeling overwhelmed with some of the financial tasks of your business we offer a Virtual Finance Office service. Have a read of what we offer – the Virtual Finance Office Guide.